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Administrative Assistant I
STONY BROOK NY 11790
Category: Education
  • Your pay will be discussed at your interview

Job code: lhw-e0-90669041

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  Job posted:   Thu Jun 7, 2018
  Distance to work:   ? miles
       
  10 Views, 0 Applications  
 
Administrative Assistant I
**Administrative Assistant I**



**Description**



**Required Qualifications: (As evidenced by an attached resume)**



High School Diploma (equivalent) or higher. Three years of full time progressively responsible administrative experience in a medical setting. Previous experience working with word processing, organizational and communication skills. Must be detail oriented with the ability to handle multiple tasks simutaneously.



**Preferred Qualifications:**



Prior experience scheduling cardiology appointments, tests and procedures as well as obtaining authorizations. Familiarity with Master Scheduling on the IDX system.



**Brief Description of Duties:**



Under the direct supervision of the medical practice plan administrator, the AAI will be responsible for the following duties;



+ Responsible for managing the clinic appointments for assigned cardiologists and fellows. Must ensure completeness and accuracy of their scheduled clinics and all ancillary work involved including scheduling/confirming appointments, scheduling tests, following up with results, entering data into IDX (SBU clinical appointment scheduling system) obtaining authorizatrions, pulling medical records and handling doctor inquireies. Troubleshoot scheduling problems using the Master Scheduling program on IX.

+ Provide general administrative secretarial support to attending physicans in cardiology as needed. Answer incoming phone calls in a timely manner and respond to patient inquiries, requests for appointments, prescription renewals, doctor inquiries and clearances. Enter data into IDX (SBU clinical appointment scheduling system). Maintain attending physicians' calendars to include organizing and arranging meetings. Responsible for processing transcriptions for doctors, correcting and forwarding completed letters to outside office/physicians as needed.

+ Assist Coordinator for Interventional Cardiology with scheduling these procedures in the SBUH Cath lab using the US Surgery scheduling system for entering patient data, interacting with outside cardiology offices to schedule their patients for procedures, preparing charts for preadmission and ensuring that all supporting documentation is received.

+ Handle phone calls for routine divisional matters -- patient and physician phone calls.

+ Other duties as assigned.



**Special Notes:**



The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.



Stony Brook University is 100% tobacco-free as of January 1, 2016. See our policy and learn more atstonybrook.edu/tobaccofree.



About Stony Brook:



_Long Island's premier academic medical center, Stony Brook Medicine represents Stony Brook University's entire medical enterprise and integrates all of Stony Brook's health-related initiatives: education, research and patient care. It encompasses Stony Brook University Hospital, Stony Brook Children's Hospital, the six Health Sciences schools -- Dental Medicine, Health Technology and Management, Pharmaceutical Sciences, Medicine, Nursing and Social Welfare -- as well as the major centers and institutes, programs and more than 50 community-based healthcare settings throughout Suffolk County. With 603 beds, Stony Brook University Hospital serves as Suffolk County's only tertiary care center and Regional Trauma Center. Stony Brook Children's, with more than 180 pediatric specialists in 30 specialties, offers the most advanced pediatric specialty care in the region._



_Equal Opportunity Employer, females, minorities, disabled, veterans._



_If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at_ _ _._



**Job Field:** Administrative & Professional (non-Clinical)



**Primary Location:** US-NY-Stony Brook



**Official Job Title:** Administrative Assistant I



**Department/Hiring Area:** Medicine -- Cardiology



The Research Foundation for The State University of New York at Stony Brook



**Schedule:** Full-time



**Pass Days:** Day Shift



**Posting Start Date:** Jun 5, 2018



**Posting End Date:** Jun 19, 2018, 10:59:00 PM



**Salary:** $32,000-$38,000 / Annual @ 1.0 FTE CWE



**Salary Grade:** N6
**Req ID:** 1801488

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